Procrastination and Multitasking - performance allies or enemies? - Gabriela Viggiano

all right hi everyone welcome to track one talk five very interesting topic procrastination and multitasking so without further Ado please welcome our speaker Gabriella viggiano yes no not yet okay I brought you some stuff tomorrow if you can share grab one I didn't know exactly how many people was going to be here so um help yourself take one sticker uh okay um let's uh start with procrastination and multitasking and let's identify their truly allies or hidden enemies um this is the agenda prepare for you uh I selected these two topics I know there are more but these are I think the more uh trending so if and if we have if we have time I have a plus one topic for you uh for the more um Gabriela viggiano um Gabby you can call me he's here I'm a cybernetic engineer um with a muscle management I'm an adult manager in Balsam Brands Balsam Hills uh how are you going to call it and a People development coach also I'm an author of these two books DePaul of your life and the monster inside me uh let's jump to the topic real quick so um there is this myth behind the concept of multitasking you you can actually identify this skill as a requested ability in in most of uh job offers but the question here is is it a truly uh superpower or it is actually a course um so in it it might be beneficial for uh mechanical tasks or repetitive actions like driving back home using the same path but even a tiny chains right it it it could turn off that automatic mode if if we change the route if we if something happened in the street something happened uh and and this switch just turned off what what is actually happening there well the reason is that we have this misconception of two term site uh considered multi-doer and it doesn't really mean multi-thinker and to explain a little bit what I mean here is for a mechanical task or a repetitive action we require more constancy than attention while uh analytical tasks or tactical decision do we require more uh focus and more Consciousness to make those accurate decisions so it is in the in the way we approach our activities that uh that that we set this difference and let's let's just go back to real quick to these two there are more but this two modes I think set this difference the one that I already mentioned the automatic mode is more related to activities that we do even unconsciously how many times we've been walking to the kitchen and we opened the fridge and we realized I we we don't really know what we were looking for or we start driving and two three blocks ahead we realize we we don't go to this the exact route we have so this kind of automatic mode um are painful when we need to change when we need to improve them because we need to um relearn the new step and we need to adapt this new step to our current track so once it's automatic again when we already have it in our mind we can go unconscious again on the other side for uh systematic move we know we are part of a system we know we have uh interconnections we really need from each other to even receive something or or actions to get some results for someone else so every activity we do we know it has to have a value on its own and uh so that that requires a scope in it in this activity will require Consciousness in this activity to make a to be aware when something is valuable enough to share and Innovation and adjustments come naturally because we actually need these improvements to uh get this Dynamic get better it's everything about quality and it's not it performance is not in quantity at this point it's more about quality and this you can get it in this interconnection details the way we communicate with each other or interact with each other um let me go so how do we perform in a more effective multitasker or more systematic Tinker however you want to call it um this is my advice for you agile your agenda and so I'm gonna go I'm not gonna talk about agile this time but uh I'm gonna share these two main topic steps that I consider critical if you want to go agile in whatever you want to do performance uh your job or your personal life so step number one set up Target set it clear and establish some success criteria so that you can identify whether you're far or close for your from your goal and if you're actually achieving that goal or not and then step number two you said a flexible plan but with drug solid uh goals so even if you want to if you have to add a step or you want to modify the connection you have you're doing or you have to delay one of your activities your goal Remains the Same that that doesn't change and there are four consideration uh whenever you are defining this plan uh make sure that each sorry each activity has a value on its own so whether you want to move from one task to another as a practical multitasker the activities you are living behind has a value on its own and someone else can take it and use it and get a value from it um so you can either change from one task to another or one project to another we commonly are in multiple activities at the same time so making this a statement it will help us to be a multitasker uh but more effective multitasker number two accept the change uh embrace the change um I I think it's inevitable nowadays so the more uh is the the faster we Embrace this challenge of of updates constantly the easier and faster we improve them actually number three uh act around of the quality of your tasks the totality the quality of the results that you're providing to others and not exactly to the amount of products or the of the number of um task that you complete and number four and for me the most important keep keep a healthy balance it's not all about work it's not all about performance uh or brain needs to cool down and it it actually requires to cool down to uh for Learning and for repairing itself and for connecting new knowledge so keep that in mind um maybe sweet okay uh procrastination I would like to know if you've heard about these phrases procrastination is the pressure cooker of for mines have you heard about that one how about the emotional exit of our emotions I don't think that one is there but there's a new I think I I think there's this is the one that everyone knows procrastination is the fifth of productivity I think that's the one we all know okay so we get this concept as a bad guy of the movie and but at the same time we get to know more often people uh with a Chronicle fatigue or emotionally ill or constantly injured for no reason apparently and at the same time we identify more entertainment or relaxation sounds in the companies or self-help support benefits why is why is this happening if this is the bad guy why are we promoting certain relaxation songs right it might not be such a bad guy we just don't know exactly how to handle this one uh so there are some phrases we commonly hear and identify and relate directly to procrastination and we judge um so let's just I'll I'll try to read this for you real quick so um it distracts me from my tasks it looks like a Time tip to me uh it happens with Force activities like responsibilities like lack of Interest then I lose track of time time TF again I feel better at the moment uh it looks like a lack of responsibility or and then but I feel worse after it at this point even if it's a Time Thief or a lack of Interest it looks like like both right it looks like an emotional warning it uh even if it's an emotional warning it it you already spent a lot of time to figure it out that is it was an emotional learning but the Highlight the most important thing here to highlight is that it's not only about about the lack of Interest or it's not only about the potential indifference to our actions but the emotional response we get from a certain situation where we feel a stress or we feel overwhelmed or sad or not where where we actually trigger to procrastination activities so the key Point here is that what we feel doesn't necessarily mean or doesn't necessarily confirm what is happening out there what what is happening out there commonly is not in our control but what we feel does so the most important here is to identify those emotions and learn how to handle those emotions to be productive even when we are procrastination procrastinating so uh how do we do that there are tons of self-assessments where you can identify um what is the root cause of your um procrastination there are five questions I think are the most important because of the goal of the assessments is the same what is going on why is going what is happening that one and what are you doing to uh get back on track to your activities and if that solution you're providing is actually taking closer to your goals or just surviving to your activities then uh let me see I think I can help those so when are you trying to procrastinate the most is which activities trigger this reaction on you it might be waking up early in my in my case going to the gym um then what are you trying to avoid and this might be what is that what is that emotion behind this reaction of uh I don't know lack of Interest frustration lack of results boring um whatever whatever the feeling you you get when you do that activity then how do you get back on track now that you're aware of this reaction how do you handle that reaction and that might be just force yourself to do that activity no matter the result perhaps for me setting up a bunch of alarms till I wake up and I go to the gym no matter what um then with this solution whatever the solution is what are you getting out of there are you just surviving that activity for that day and then you will rely on the same situation tomorrow or you're improving even for a small step um and the last one it might sound a little bit less related but it's critical because that's the way we ask ourselves if we are willing to make that extra effort uh to to pursue our goals to achieve those goals so how do we keep those goals into perspective trying to identify if whatever the solution we are providing uh is moving forward and if not if we are willing to uh change that reaction to a more productive activity um so that's the first part the second part pretty much is action taking everything to actions let's just State something procrastination is not going anywhere we all procrastinate but what we can do is to become more effective even by procrastinating from time to time so here are five steps I would like to recommend you so one of them is assess all your activities including the ones that you don't recognize like the unconscious ones um then number two try to pair those activities to your goals identify the ones that are not adding any value to your um to your ghost do not discard them yet we'll we're gonna do it on the next step then and number three the limit those activities it's harder to avoid those activities so let's start by delimiting the time you spend in those um in those activities let's say you spend a lot of time in the internet try to limit the amount of time you spend that if you can't redirect those activities uh do so it's even better let's say you spend again much time in the internet try to instead of looking nothing valuable try to look something that might be related to your goals if you're learning a new language perhaps looking at the videos in that language will force you to learn at least some new words from time to time same if you're trying to achieve some fitness goals uh at least try to look something related to your uh exercise or your goals number four rely on discipline so um motivation fluctuates around thank you emotions like waves and um discipline usually keeps our bought afloats no matter the storm so keep your fault your boat afloat uh uh no matter the storm that you're leaving and number five act um this is a this is not a one uh only step it's a forever in progress challenge so keep doing it keep learning let yourself fail and uh learn to adjust quickly um improve and act again uh this is the number the plus one topic so whatever this the strategy you uh decide to take to become a more effective multitasker or a more productive person even while procrastination there are three goals gold rules that I would like to share I call them door it's pretty straightforward do do not uh take everything to paper after you uh go out here just try to uh Implement something let yourself fail at just accordingly and repeat till you get something that you like um and for the ones that took some sticker you can use that sticker to focus from time to time so three steps to succeed um to succeed whenever you want to go back on track to your goal or to the activity you're doing step number one come down is Step number two uh Focus if you have something that can help you slow down like a Target sticker or an image or whatever uh to me is a song uh focus on that very next step of your goal um once it's loud and clear in your mind you would know exactly what next activity you have to do and just hold on tied to it and and go for it um finally where motivation is low that's where discipline kicks in general thank you any questions all right thank you